Vacancy Details: Operational Manager (GROW Colombia)

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Earlham Institute

Earlham Institute is a vibrant, contemporary research institute and registered charity, working in an area of rapid technological development and innovation.

Earlham Institute is strategically funded by the BBSRC to lead the development of a skill base in bioinformatics and a genomics technology platform for UK bioscience. The Institute is located on the Norwich Research Park, together with its partners: the John Innes Centre, the Institute of Food Research, The Sainsbury Laboratory, the University of East Anglia and the Norfolk and Norwich University Hospital. The research park has an excellent reputation for research in plant and microbial sciences, interdisciplinary environmental science and food, diet and health, to which Earlham Institute contributes strengths in genomics and bioinformatics. Close links exist between the NRP partners and new opportunities for collaboration in exciting new initiatives are under development. The NRP recently received £26M of government investment to facilitate innovation and further develop infrastructure to attract science and technology companies to the Park to enhance the vibrant environment and realise economic impact from research investment.

Earlham Institute is a UK hub for innovative Bioinformatics through research, analysis and interpretation of multiple, complex data sets. It hosts one of the largest computing hardware facilities dedicated to life science research in Europe. This has been boosted recently by an e-Infrastructure grant to expand the data storage capacity to a multi-petabyte unit, deploying a high performance cluster and large-memory server enabling the allocation of processes requiring several terabytes of computing memory.

Earlham Institute’s state of the art DNA sequencing facility operates multiple complementary technologies for data generation that provide the foundation for analyses furthering our fundamental understanding of genomes and how they function. We aim to be at the forefront of technological advances and are developing and implementing technologies to generate and analyse new types of data. We also develop novel platforms to provide access to computational tools and processing capacity for multiple academic and industrial users and promoting applications of computational bioscience. Earlham Institute has one fully owned subsidiary, Genome Enterprise Ltd (GEL) via which it offers genomic and bioinformatics services on a trading basis and works with commercial providers on a partnership basis. Earlham Institute also receives specific funding to enable knowledge exchange programmes which are supported across the institute teams.

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Advancing gender equality in science, engineering and technology.

Post Number1003399
Job TitleOperational Manager (GROW Colombia)
Closing Date6 Mar 2018
GradeSC6
Starting Salary£31,250 - £38,100
Hours per week 37
Project Title GCRF GROWING CAPACITY IN PRESERVING RESTORING AND MAINTAINING COLOMBIAN BIODIVERSITY.
Months Duration 46
Main purpose of the job The GROW-Colombia Operational Manager (GROW-OM) is responsible for assisting the Director of Science (PI) and Director of Operations with the management and successful delivery of the GROW Colombia programme. The GROW-OM works closely with the Director of Operations, the PI and the wider GCRF team on the operational aspects of the programme and supports them in the delivery and external representation, and fundraising of the programme. They have responsibility for the day to day financial and operational management, including risks and monitoring and evaluation, and developing and maintaining effective relationships with funders and collaborative research partners.
Department Organisms and Ecosystems
Group Details Background to the RCUK-GCRF Growing Research Capability award: Preserving, restoring and managing Colombian Biodiversity through Responsible Innovation (GROW-Colombia)
The Earlham Institute was recently awarded an RCUK-GCRF capacity building grant focused on preserving and managing biodiversity in Colombia. Colombia's biodiversity is not only important for the country's natural heritage and the preservation of unique species in the world, it is also essential for the improvement of human welfare, social equality and economic development. The programme, led by Professor Federica Di Palma, is a multidisciplinary programme aimed at strengthening Colombian research capability in the biological sciences, computational biology, and socio-economics, and raising general awareness of the importance of biodiversity. The programme brings together an alliance of complementary skills from a wide range of partners to understand the mutual impacts of biodiverse ecosystems and sustainable agricultural productivity. Our goals are to build research capacity, partnerships and knowledge, with the longer-term goals of stimulating economic and social growth around biodiversity.

The funded programme sits alongside the BRIDGE Colombia network (www.bridgecolombia.org) which is a multidisciplinary network of research organisations in the UK and Colombia founded in March 2017, to develop robust coordinated activities under a shared vision centred on biodiversity as a means to achieve sustainability and peace. The network actively facilitates collaborative and fully integrated research programmes; promotes research excellence and the use of innovation in technologies and approaches to develop resilience in research capabilities; stimulates partnerships; and promotes exchange of knowledge.
Advert Text Applications are invited for an Operational Manager to join the Earlham Institute to provide operational management for the £6.5M Grow Colombia project funded by Research Councils UK through the Global Challenges Research Fund (GCRF).

Background:

The Earlham Institute was recently awarded an RCUK-GCRF capacity building grant focused on preserving and managing biodiversity in Colombia, (http://www.rcuk.ac.uk/funding/gcrf/growingcapability). The programme, led by Professor Federica Di Palma, is a multidisciplinary programme aimed at strengthening Colombian research capability in the biological sciences, computational biology, and socio-economics, and raising general awareness of the importance of biodiversity.

The funded programme sits alongside the BRIDGE Colombia network (www.bridgecolombia.org) which is a multidisciplinary network of research organisations in the UK and Colombia founded in March 2017, to develop robust coordinated activities under a shared vision centered on biodiversity as a means to achieve sustainability and peace.

The role:

The Operational Manager will be responsible for assisting with the management and successful delivery of the GROW-Colombia Programme. Their work will focus on operational aspects of the programme and will support the delivery and external representation, and fundraising. The Operational Manager will have responsibility for the day to day financial and operational management, including risks and monitoring and evaluation, and developing and maintaining effective relationships with the funders’ teams and collaborative research partners.

The ideal candidate:

Earlham Institute is seeking to recruit an exceptional individual with accomplished time management and organisational skills, and the ability to use initiative in order to meet competing deadlines. Candidates should possess excellent interpersonal skills and the ability to communicate confidently with staff of all levels both internally and externally.

To be considered for this post, candidates must be educated to degree level, or equivalent, and possess a postgraduate management qualification. They will have proven management experience, including financial management and reporting experience.

Knowledge and awareness of Colombian culture and current affairs would be an advantage, as would the ability to speak good Spanish.

Additional information:

Salary on appointment will be within the range £31,250 to £38,100 per annum depending on qualifications and experience. This is a full time post for a contract of 46 months. Applications are also welcome from those seeking part time or flexible working arrangements.

For further information and details of how to apply, please visit our web site http://jobs.earlham.ac.uk/ or contact the Human Resources team on 01603 450462 or nbi.recruitment@nbi.ac.uk quoting reference 1003399.

As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.
Key relationships Internal: Principal Investigator (Director of Science), Director of Operations, GROW Programme Manager, Research Faculty Office, Executive team at the Earlham Institute, NBI Contracts Office, NBI Finance Office, Business Development and Communication, Scientific Training and Science Division staff.

External: Collaborators and project partners from UK and Colombia, funders, RCUK Administration team, Government representatives from the UK and Colombia, BRIDGE Colombia network, others from academic and commercial organisations in the UK and internationally.
Main Activities & ResponsibilitiesPercentage
Assisting Director of Operations with Strategic and representational leadership of the project, deputising for the Director of Operations on this project as required.35
Represent GROW-Colombia both internally and externally 5
Assist with the delivery of all operational aspects of the international GROW-Colombia programme (contracts developments and negotiations, monitoring, evaluation and reporting internally, collection and management of data, engagement activities, risk management etc.) ensuring that it delivers according to the agreed vision and strategy 5
Facilitate the Risk Management of the programme, assisting the Steering Committee and PI to ensure that key risks to the effective delivery of the programme are identified, recorded and managed. 5
Ensure compliance with Institute management policies, procedures and systems, including ethical issues associated with collection of personal data across Colombia and additional partner countries.5
Identify and research potential donors and other sponsors to support the GROW Colombia programme. 5
Coordinate monitoring and evaluation processes. To include reporting processes and reviews of performance with partner organisations, funders and other stakeholders.5
Manage joint activities of the groups members of the GROW-Colombia teams (research teams, Programme manager, PI etc). Set up monthly meetings for the EI GROW team, and external meetings, including support for the governance structure, such as the Executive Steering Group, Advisory Board and Project Teams. Prepare agenda and papers, minute meetings and manage actions. Provide personnel management support on the grant, including oversight of staff recruitment, induction training and performance processes5
Assist the GROW-Colombia Programme Manager and PI with financial oversight of programme to ensure that GROW-Colombia delivers a high quality, cost-effective programme with maximum impact within the budget available.5
Monitor annual and multi-year budgets partners and work streams 5
Ensure robust project based financial management systems and processes are in place to monitor income and expenditure (working with the finance team and business analyst). 5
Ensure compliance with funder requirements, including provision of timely financial and narrative reporting. 5
Review and recommend all partner financial claims for authorisation by the PI/Budget holder and ensuring suitable supporting documentation is provided in line with EI/this grants financial procedures. 5
Ensure in collaboration with GROW-Colombia Programme Manager that reporting and management information systems are in place to monitor progress against log frame, key deliverables and performance indicators. Produce regular reports for PI and reports for all governance bodies. 5
Support the PI with wider science division projects as they arise, especially where they overlap with the GROW-Colombia project. 5
Any other tasks as they arise across the project and in line with this grade of this position. 5

Education & QualificationsRequirementImportance
Bachelors degree or equivalentEssential
Postgraduate management qualification (e.g. MBA, DMS) Essential

Specialist Knowledge & SkillsRequirementImportance
Excellent time management and organisational skills. Essential
Ability to identify problems and quickly recommend solutions. Essential
Ability to work on own initiative and multi task to meet competing deadlines. Essential
The intellectual ability and demonstrable analytical skills to think and act strategically and to deal with complex problems Essential
Knowledge of UK Funding systems Desirable

Relevant ExperienceRequirementImportance
Proven management experience including planning and delivering programmes Essential
A strong track record in research management including large multi-disciplinary teams Essential
Significant financial management and reporting experience, including working with multiple donors and partners Essential
Experience of working under pressure, to learn new skills and adapt to challenges quickly.Essential
Previous experience of managing project risks Desirable

Interpersonal & Communication SkillsRequirementImportance
The ability to influence at all levels both internally and externally with experience of conducting representation and negotiations at a senior level Essential
Excellent oral and written communication skills, ability to produce analytical reports and proposals Essential
Excellent interpersonal and negotiation skills employing tact, discretion and taking into account cultural difference.Essential
Ability to speak good SpanishDesirable

Additional RequirementsRequirementImportance
Promotes equality and values diversityEssential
Ability to travel within the UK or overseas (Colombia annually) as required by the projectEssential
Knowledge and awareness of Colombian culture and current affairsDesirable