Earlham Institute is a vibrant, contemporary research institute and registered charity, working in an area of rapid technological development and innovation.
Earlham Institute is strategically funded by the BBSRC to lead the development of a skill base in bioinformatics and a genomics technology platform for UK bioscience.
The Institute is located on the Norwich Research Park, together with its partners: the John Innes Centre, the Institute of Food Research, The Sainsbury Laboratory, the University of East Anglia and the Norfolk and Norwich University Hospital. The research park has an excellent reputation for research in plant and microbial sciences, interdisciplinary environmental science and food, diet and health, to which Earlham Institute contributes strengths in genomics and bioinformatics. Close links exist between the NRP partners and new opportunities for collaboration in exciting new initiatives are under development. The NRP recently received £26M of government investment to facilitate innovation and further develop infrastructure to attract science and technology companies to the Park to enhance the vibrant environment and realise economic impact from research investment.
Earlham Institute is a UK hub for innovative Bioinformatics through research, analysis and interpretation of multiple, complex data sets. It hosts one of the largest computing hardware facilities dedicated to life science research in Europe. This has been boosted recently by an e-Infrastructure grant to expand the data storage capacity to a multi-petabyte unit, deploying a high performance cluster and large-memory server enabling the allocation of processes requiring several terabytes of computing memory.
Earlham Institute’s state of the art DNA sequencing facility operates multiple complementary technologies for data generation that provide the foundation for analyses furthering our fundamental understanding of genomes and how they function. We aim to be at the forefront of technological advances and are developing and implementing technologies to generate and analyse new types of data. We also develop novel platforms to provide access to computational tools and processing capacity for multiple academic and industrial users and promoting applications of computational bioscience.
Earlham Institute has one fully owned subsidiary, Genome Enterprise Ltd (GEL) via which it offers genomic and bioinformatics services on a trading basis and works with commercial providers on a partnership basis. Earlham Institute also receives specific funding to enable knowledge exchange programmes which are supported across the institute teams.
|Job Title||Business Support Assistant|
|Closing Date||25 Apr 2018|
|Starting Salary||£18,720 - £22,900|
|Hours per week
|Expected/Ideal Start Date
||14 May 2018|
|Main purpose of the job
||The Business Support Assistant will work within the Business Support Team, Operations Group at the Earlham Institute. The Operations Group are responsible for the; Scientific Genomics Pipeline, Business Development and Communications, Advanced Scientific Training and the Business Support and Corporate Management. The Business Support Group provide administrative support services to the Science Division, Operations Division and other groups at EI adding to the effective operation of the Institute. The post holder will work closely with the Business Support Manager and the Business Support Team. |
||The Business Support Group provide administrative support services to the Science Division, Operations Division and other groups at EI adding to the effective operation of the Institute. |
||Applications are invited for a Business Support Assistant to join the Earlham Institute to provide operational support for the Institute.|
The Business Support Assistant will be responsible for supporting the day to day operation of the Institute. As a member of the Business Support Team they will form part of the reception team providing a friendly and professional first point of contact for the Institute. In addition to reception duties, they will have responsibility for booking travel arrangements; booking meeting rooms and events internally and externally; procurement; maintenance requests; maintaining HR attendance records; submitting invoice requests and administration support, including any adhoc tasks as required by the business to ensure services are delivered to a high standard and on time.
The ideal candidate:
Earlham Institute is seeking to recruit an exceptional individual with accomplished time management and organisational skills, and the ability to use initiative in order to meet deadlines. Candidates must possess excellent interpersonal skills and the ability to communicate confidently with staff of all levels both internally and externally in a positive and proactive manner.
To be considered for this post, candidates must be educated with at least 5 GCSEs or equivalent. They will have proven office administration experience with excellent computer literacy in Microsoft Office Programs. Reception duty experience would be desirable.
Salary on appointment will be within the range £18,720 to £22,900 per annum depending on qualifications and experience. This post is a full-time contract on a permanent basis.
For further information and details of how to apply, please visit our web site http://jobs.earlham.ac.uk/ or contact the Human Resources team on 01603 450462 or firstname.lastname@example.org quoting reference 1003456.
As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.
||Reporting to the Business Support Manager, the post holder will be a member of the Business Support team within the Operations group, working closely with the members of the Business Support Department. They will interact with every member of EI staff, and some NBIP teams (Support services). Interactions will be across the organisations from Director to support staff. |
Externally they will also interact with NRP Business Support teams, other BBSRC Strategically funded organisations, suppliers, scientific collaborators and visitors including senior and VIPs.
|Main Activities & Responsibilities||Percentage|
|Provide reception services within EI, ensuring good customer service delivery to visitors. ||25|
|Arranging travel and subsistence bookings; sourcing best value hotels, trains, flights and taxis in accordance with EI travel policy||20|
|Ordering of stationery and other business supplies as required.||10|
|Assistance with the diary management including arranging meetings and conference calls for Group Leaders. Includes, co-ordinating travel, hotel and itinerary requirements. ||10|
|Post collection and distribution throughout EI||10|
|Provide assistance with other tasks as and when required.||5|
|Make arrangements for VIP and visitor meetings including preparation of papers, meeting bookings, lunch and travel arrangements etc.||5|
|Recording of holiday/sickness/working at home/out of office.||5|
|Assistance with reporting estate issues, and monitoring progress||5|
|Complete expense claims and submit invoice requests||5||
|Education & Qualifications||Requirement||Importance|
|Possess at least 5 GCSEs grades A*-C or equivalent||Essential||
|Specialist Knowledge & Skills||Requirement||Importance|
|Computer literacy (Microsoft Office Programs, Word and Excel)||Essential|
|Good time management skills with the ability to multi-task and perform under pressure||Essential|
|Excellent attention to detail||Essential|
|Ability to prioritise a heavy and diverse workload||Desirable||
|Working within an office environment||Essential|
|Organising tasks in a professional environment||Essential|
|Experience in diary and/or travel arrangements||Desirable|
|Working with academics/scientific environment||Desirable|
|Working with databases and content management systems||Desirable|
|Reception duty experience||Desirable||
|Interpersonal & Communication Skills||Requirement||Importance|
|Able to work independently||Essential|
|Can demonstrate being a good communicator with a customer friendly attitude||Essential|
|Able to work effectively as a member of a team||Essential|
|Excellent spoken and written English skills||Essential||
|Promotes equality and values diversity||Essential|
|May occasionally be required to stay within the office for longer hours, and some evenings with prior agreement to provide support to the wider team||Essential|
|Willingness to embrace the expected values and behaviours of all staff at the Institute, ensuring it is a great place to work||Essential|
|Attention to detail||Essential||